Youth Development Programs
At nFocus Solutions™, we see it as our duty to provide database platforms to organizations that promote opportunities for families and individuals to achieve stability and self-sufficiency, and children to grow up safe, healthy, and ready for school. We created TraxSolutions® as a tool for you to manage quality data to make a difference for those you serve.
TraxSolutions® can create complete action plans that allow for the holistic or step by step review of goals, allowing case managers or staff members to track the detailed progress of each participant. In addition, our Case Management module features full field customization and affords clients ultimate flexibility by allowing them the ability to track and manage case plans across case types, Theories of Change and outcome metrics.
Natali Gracia
Data & Evaluation Manager
Case Study: Data Consolidation
Executive Summary
P.F. Bresee Foundation empowers youth and families in the greater Los Angeles area by providing them with the skills, resources, and relationships needed to thrive. The organization offers a wide range of programs and services designed to support its mission, including academic tutoring, STEAM projects, athletics, workforce readiness, youth development & gang prevention for middle school and high school students, intergenerational, and family programs.
Bresee’s robust programming, including off-site and virtual programming, called for advanced solutions to meet their data collection needs. TraxSolutions® proved to be the ideal end-to-end web-based tool, giving Bresee Foundation the solutions they needed to scan participants in and out of programs with existing ID cards, track and record attendance for hybrid program participation (both in-person and virtual), and track attendance on the go with Trax Attendance Manager.
Having recently selected TraxSolutions for their participant management needs, Bresee looks forward to replacing previous paper systems used to sign participants in and out of programs with mobile attendance tracking. By simplifying this process, the organization will reduce administration time and eliminate the need to enter post-program data. Moreover, the Foundation can now use the mobile app to access participant contact information instantly, a feature they note has become increasingly important with the rise in off-site programming.
In addition to mobile tracking, the organization will also use TraxSolutions to consolidate data and showcase the interconnectedness of their programs. The agency has evolved from a drop-in homework assistance based programming to a robust multi-service agency. When a child participates in our after-school programs or is referred to us from their school’s counselor, the entire family is welcomed into the Bresee community. Serving over 1,000 students and 4,900 families per year, the agency’s holistic approach to battling poverty is to be the bridge via mentorship, socio-emotional skill building, and financial literacy workshops for the entire family. In fact, Bresee continues its 38-year tradition of participants going from being served to serving others with 40% of their current staff being former alums. With Traxsolutions, the organization can continue to follow these participants’ progress using accurate and reliable data to tell their success story and highlight program impact.
Client
Challenge
Consolidating disparate data from a variety of systems across multiple programs and services.
Solutions Used
Outcome
Data consolidation supported staff in collecting, managing, and reporting participant data and progress over time in one central location. This enabled the organization to better correlate and measure program dosage with impact, providing the information needed to tell the organization’s data story and highlight well-defined participant outcomes.
Darla Otey
Executive Director
Case Study: Trax Attendance Manager
Executive Summary
Girls Inc. of Pinellas is the only organization in the area focused on providing high-level academic enrichment for female youth ages 5 to 18, building the skills they needed to achieve academic success. The organization’s mission is to inspire all girls to be strong, smart, and bold.
The organization’s robust curriculum includes science, technology, engineering and math, literacy, creative arts, healthy living/life skills, and related societal subjects. Programs are designed to fuel the organization’s mission, providing those they serve with the opportunity to participate in hands-on activities that place them in leadership roles and assist in learning about healthier living in an all-girl environment. To support its mission and collect time and attendance data using Trax Attendance Manager, the organization looks to TraxSolutions® for its data analytics efforts leading to smarter decision-making and greater impact for better outcomes.
Client
Girls Inc. of Pinellas
Challenge
Tracking participants at offsite programs and events.
Solutions Used
Outcome
Staff can easily scan participants in and out on the go, and use collected data to evaluate program effectiveness by reviewing true hours served, and the impact that resulted from those hours.
Case Study: Trax Administrator
Executive Summary
Police Athletic League (PAL) is New York City’s largest independent youth development non-profit organization. It serves more than 35,000 children each year, ranging from preschool children to high school graduates. The organization offers a variety of programs and services to youth in New York City’s most challenging neighborhoods.
For over ten years, the organization has relied on TraxSolutions® software to serve as a reliable database across multiple sites, saving countless precious hours of administration time while also making data management simple with the Trax Administrator module, which allows the organization to access and manage data for all of its sites. By using our software, the organization can easily report that 100% of high school seniors enrolled in PAL’s In-School Training and Employment Program graduated on time, and 90% went on to enroll in college. Further, they could also show that among younger kids who participated in PAL SMARTS classes, 97% have been promoted to the next grade level. Data like this is crucial to increasing revenue and resources across the organization.
Client
Challenge
Managing disparate data across more than twenty sites.
Solutions Used
Outcome
Centralized data management makes attendance tracking and reporting more convenient, and enables staff to easily compare reports that provide accurate service and demographic data for proposals, resulting in increased program funding.