KidTrax Increases Reporting Accuracy for Oprah Winfrey and Carthage/Leak County Boys & Girls Clubs         

Imagine if one day you discovered that your program was actually serving more kids than you thought … 50 percent more! Kelvin McGruder, Executive Director with the Oprah Winfrey Boys & Girls Club (BGC) of Kosciusko, MS, and the Boys & Girls Club of Carthage/ Leak County, MS actually did. “We just completed our first full year of using KidTrax and our reports revealed that we had actually been underestimating our attendance by 50 percent,” states McGruder. “We couldn’t believe it … this was a direct result of using a scanner that automatically reads ID cards versus using a trigger.”

According to McGruder, KidTrax also simplified their annual reporting process to the BGC of America. “Our reporting and auditing have never been more accurate,” notes McGruder. “In a single report, we can show youth participation by age, ethnicity, and grade. The reports are very comprehensive, and all the information you need is already built in. Our reporting has been so good, in fact, we qualified for an increase in funding from TANF [Temporary Assistance for Needy Families] because of the data we were able to include in our latest audit.”

The BGCs McGruder oversees also use VolunteerTrax and StaffTrax. “Our volunteer and staff time is fully accounted for,” says McGruder. “This information is part of our monthly board meetings and is very helpful in making management decisions  and justifying staff time.” 

Like many BGC executive directors, McGruder is busy and sometimes needs to access club data remotely. “Being able to pull up reports and look at club information while I’m out of the office is an important feature for me,” says McGruder. “KidTrax allows me to easily do this even when I am sitting in my board president’s office. It’s a great tool!”